AI Impact HubChoosing Your AI Tools
Choosing AI tools without the sprawl
For whoever has to answer "so which one do we get?" — ED, ops lead, or the accidental AI person.
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"Which tool should we buy?" is the most-asked question in nonprofit AI — and the least important one to get perfect. What matters is the shape of the decision: pick deliberately, pay for it, go deep, and stop the sprawl before it starts. This free guide is that shape, ending in a recommendation for your specific role and budget.
The seven steps, walkable. Step 7 is the one to copy — it turns the other six into a recommendation for your role and budget.
The question is not "ChatGPT or Claude or Gemini?" It is "what work do we do that AI should be carrying?" List the tasks that eat the most hours first, then choose the tool that fits them — and before shopping at all, go deep on whatever you already pay for. Most organisations are using a tenth of what their current tools do.
The winning pattern is embarrassingly consistent: one tool, properly learned, beats four tools sampled.
- Start from the use case — and why depth beats breadth
- Nonprofit pricing as at mid-2026, and why free tools are demos
- The evidence that free access alone fails, and what fixes it
- AI Sprawl: the symptoms, and the one-person fix
- Paid seats gated by maturity level, so access is an incentive not a cost
- The discovery interview that ends in a one-page pitch for your manager
Take it with you.
Share it freely inside your organisation. That is what it is for.
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