Workflow · 5 stages

The Nonprofit Grant Workflow

AI grant writing that doesn't read like a template

For anyone who writes grants and is tired of deleting the phrase "in today's rapidly evolving landscape".

Free. One password, and every file in the library is yours.

Drop an application into AI and say "fill this in" and you get a template back. This free workflow is the other way: build the funder context once, get interviewed one question at a time, draft in your voice, then face a skeptical assessor before the funder does.

Try it right here

The five stages, with the real prompts from the file. Walk through them here; the download is the version you hand your team.

Once per funder: create a project in whichever assistant your organisation has approved, and load it with the distilled essence, not the archive. Who you are (strategic plan, theory of change), what good looks like (two or three funded applications — the single most valuable thing you can add), the funder's own words, and the numbers you always need. Nobody hands a new hire a funding application on day one and walks away.

The most expensive grant is the one you were never going to win. If the alignment check answers 4 out of 10, thank it and close the tab.

Inside the file

Stage 1 — the funder context project you build once and reuse
Stage 2 — a ten-minute alignment check that kills the wrong applications early
Stage 3 — the interview prompt: one question at a time until the real story is out
Stage 4 — drafting rules that forbid invented facts ([NEED] flags instead)
Stage 5 — the tired, skeptical assessor persona who reviews before you submit
The red line: what never goes into an AI tool, and the two-hour fix if you have no policy

Take it with you.

Share it freely inside your organisation. That is what it is for.

Free account to download →